Privacy Policy

Last updated on 11 April, 2026.

What this Privacy Policy Covers

Talentin AI (“Talentin,” “we,” “our,” or “us”) is committed to protecting your privacy and ensuring that your data is collected, processed, and stored responsibly. This Privacy Policy explains how we handle personal and professional information when you use our platform, website, or related services (“Services”). By using Talentin AI, you agree to this Policy and our Terms of Use. If you do not agree, please discontinue using the Services. This Privacy Policy does not apply to any third-party websites, services or applications, even if they are accessible through our Services. We are the data processor of personal data and our customers are the data controllers.

Please read this Privacy Notice carefully. By visiting our website or using any of our services, you indicate your acceptance of our use of your personal data as set out in this Privacy Notice.

Information We Gather

We collect data you provide directly, such as account details, contact information, resumes, job descriptions, and communications. We also collect Customer Name, Industry, and Point of Contact Email for onboarding client. We also collect First Name, Last Name, Work Email, Phone Number, Company Name, Role for leads/prospects from Talentin AI website. We also collect CVs from clients to provide our services. We also collect limited technical data automatically, including browser type, device information, and usage statistics, to maintain and improve service performance. When you connect third-party tools such as applicant-tracking systems, calendars, or LinkedIn Recruiter, we process relevant data under your authorization and in line with each integration’s privacy settings.

Log Data: Our servers automatically record certain information about how a person uses our Services (we refer to this information as “Log Data”), including both Account holders and non-Account holders (either, a “User”). Log Data may include information such as a User’s Internet Protocol (IP) address, browser type, operating system, the pages or features of our Services to which a User browsed and the time spent on those pages or features, the frequency with which of our Services are used by a User, search terms, the links on our Services that a User clicked on and other statistics. We use this information to administer the Services and we analyze (and may engage third parties to analyze) this information to improve and enhance the Services by expanding their features and functionality and tailoring them to our Users’ needs and preferences. We also use the IP Address to generate aggregate, non-identifying information about how our Services are used. Please note that during this, at no point in time do we collect and/or share PII collected with any third parties.

How will we use your information?

We use this information to operate and enhance the Platform; generate AI-based matching, scoring, and analysis; facilitate integrations and scheduling; and provide support, analytics, and security & expand our product and services. Uploaded materials (such as resumes and job descriptions) are processed by Talentin’s proprietary AI models solely to deliver insights for your organization. We do not sell, rent, or share your data for marketing purposes, nor do we use your content to train external AI systems. We use this information perform the contract, we have signed with our customers, suppliers or partners, to open an account, onboard you as an employee and also to help protect your information and prevent unauthorised access to it.

Talentin AI adheres to global compliance standards, maintaining strict alignment with GDPR, SOC 2, and ISO/IEC 27001. We apply encryption in transit and at rest, role-based access controls, audit logging. Our data centers and cloud environments are monitored continuously and undergo routine security testing.

We may share limited data with trusted service providers for hosting, analytics, or integration functionality—each bound by confidentiality and data-processing agreements. We may also disclose information if required by law, regulation, or to protect rights, safety, or integrity of users and systems. International data transfers, if any, are safeguarded through mechanisms such as Standard Contractual Clauses or equivalent protections consistent with GDPR.

You remain the data controller for any personal or candidate data you upload; Talentin AI acts as a data processor on your behalf. We retain personal data only for as long as necessary to provide the Services or to meet legal obligations. You may request access, correction, deletion, or portability of your data, or withdraw consent where applicable, by contacting privacy@talentin.ai. We respond to such requests in accordance with relevant privacy laws.

Cookies

Talentin AI uses cookies and similar technologies to maintain sessions, enhance usability, and analyze performance. You can manage or disable cookies in your browser settings. For the purposes of the Services, we use automated data collection tools such as Cookies to collect certain information. “Cookies” are small text files that are placed on your hard drive by a Web server when you access our Services.

The categories of cookies used are

• Necessary cookies: These cookies are needed to run our website, keep it secure, and comply with regulations that apply to us.
• Analytics cookies: we may use analytics cookies on our website. We may use both session Cookies and persistent Cookies to identify that you have logged in to the Services and to tell us how and when you interact with our Services. We may also use Cookies to monitor aggregate usage and web traffic routing on our Services and to customize and improve our Services. Unlike persistent Cookies, session Cookies are deleted when you log off from the Services and close your browser
• Marketing Cookies: we may use cookies storage required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes.
• The Right of Access: You have the right to access personal data and supplementary information. You can ask us for a copy of your personal information.
• The Right to Rectification: You can ask us to change, update or fix your data in certain cases, particularly if it’s inaccurate.
• The Right to Erasure: You can ask us to erase or delete all or some of your personal information (e.g., if it is no longer necessary to provide Services to you) without undue delay.
• The Right to Restriction of Processing: You can ask us to stop using all or some of your personal information (e.g., if we have no legal right to keep using it) or to limit our use of it (e.g., if you think your personal information is inaccurate or unlawfully held).
• The Right to Data Portability: You have the right to data portability which provides the right to receive your personal data in a structured, commonly used and machine-readable format, and have the right to transmit the same to another controller.
• The Right to Object: You have the right to object to the processing of personal data.
• Automated individual decision-making, including profiling: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you (data subject).
• The right to lodge a complaint: You have the right to lodge a complaint with the supervisory authority if you are dissatisfied with the way we handle or process your personal data.

Although most browsers automatically accept Cookies, you can change your browser options to stop automatically accepting Cookies or to prompt you before accepting Cookies.

Please note, however, that if you don’t accept Cookies, you may not be able to access all portions or features of the Services.

Our Policy Towards Children

The Platform is intended for professional use and not for individuals under 16 years of age; we do not knowingly collect data from minors. If we learn that we have collected the PII of a child under 16 we will take steps to delete such information from our files as soon as possible.

Lawful Basis for Processing

We at Talentin AI process the personal data if we have a lawful basis. Our lawful basis is as follows:

Consent: We process your data only if you have given your consent freely for the same. Where you have consented to a particular processing, you have a right to withdraw the consent at any time. You may withdraw consent by contacting us with a request using the details set out in the "Contact Information" section below.

Contractual necessity: We process your personal data only when it is necessary for the performance of contract. For example, if the processing is necessary in order to fulfil our commitments under the applicable terms of service.

Legal Obligation: We process your data only if the use of your information is necessary for compliance with a legal obligation.

Legitimate Interest: We process your data on the grounds of legitimate interest for example to provide our services, and to monitor the performance of the products/services.

We may update this Privacy Policy periodically to reflect legal, operational, or technological changes. The date above shows the latest version. Continued use after any update constitutes acceptance of the revised Policy.

Compliance and Transparency Statement: Talentin AI follows strict GDPR, SOC 2, and ISO 27001-compliant practices. Our systems are designed around confidentiality, security, and fairness to ensure data is processed responsibly and ethically. We provide intelligence, not judgment, empowering human teams to make fair and compliant hiring decisions.

Who would we disclose your information to?

Information Shared with Our Service Providers

We may engage third-party service providers to work with us to administer and provide the Services. These third-party services providers have access to your PII only for the purpose of performing services on our behalf.

Information Shared with Third Parties. We may share aggregated information and non-identifying information with third parties for industry research and analysis, demographic profiling, and other similar purposes.

Information Disclosed in Connection with Business Transactions

Information that we collect from our users, including PII, is considered to be a business asset. As a result, if we go out of business or enter bankruptcy or if we are acquired as a result of a transaction such as a merger, acquisition, or asset sale, your PII may be disclosed or transferred to the third-party acquirer in connection with the transaction. Any such disclosure shall be in accordance with any and all legal requirements applicable.

Information Disclosed for Our Protection and the Protection of Others

We cooperate with government and law enforcement officials or private parties to enforce and comply with the law. We may disclose any information about you to the government or law enforcement officials or private parties as we, in our sole discretion, believe necessary or appropriate: (i) to respond to claims, and legal process (including subpoenas); (ii) to protect our property, rights and safety and the property, rights and safety of a third party or the public in general; and (iii) to stop any activity that we consider the illegal, unethical or legally actionable activity.

Information We Disclose with Your Consent or at Your Request

We will share your PII with third-party sites or platforms if you have expressly requested that we do so.

The Security of Your Information

We take reasonable measures to protect the information that we collect from or about you (including your PII) from unauthorized access, use, or disclosure by encrypting all data while stored and in transit via our Services, including User information, messages, and any Content attached to the messages.

Please be aware, however, that no method of transmitting information over the Internet or storing information is completely secure. Accordingly, we cannot guarantee the absolute security of any information.

Link to Other Sites

Our Services may contain links to other websites and services. Any information that you provide on or to a third-party website or service is provided directly to the owner of the website or service and is subject to that party’s privacy policy. Our Privacy Policy does not apply to such websites or services and we’re not responsible for the content, privacy, or security practices and policies of those websites or services. To protect your information, we recommend that you carefully review the privacy policies of other websites and services that you access.

International Transfer

Your PII may be transferred to, and maintained on, computers located outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. These international transfers of your personal information are made pursuant to the appropriate safeguards (such as the standard data protection clauses adopted by the European Commission).

By using our services and providing your personal data, you consent to the transfer of your personal data to these locations.

Data Retention

We will retain your personal information for as long as is needed to fulfill the purposes outlined in this Privacy Notice unless a longer retention period is required or permitted by law. We take reasonable steps to delete or permanently de-identify your Personal Data that is no longer needed.

Your Rights

Data Subjects have certain rights in respect of their personal data. The rights given with respect to your personal data include:

Whenever you use our services, we aim to provide you with easy means to access, modify, delete, object to or restrict the use of your personal information.

We strive to give you ways to access, update/modify your data quickly, or delete it unless we have to keep that information for legal purposes. These rights can be exercised by contacting us using the details set out in the "Contact Information" section below.

Google Calendar Integration: When you connect your Google account to Talentin AI, we access limited Google Calendar data (such as your name, email, and event availability) solely to schedule and manage interviews or meetings. We do not access email content, contacts, or unrelated calendar details, and we never share or use Google data for marketing purposes. Access is used only with your consent and in compliance with Google’s API Services User Data Policy. You can revoke Talentin AI’s access anytime through your Google Account Permissions.

Contacting Talentin AI

For questions or privacy requests, contact privacy@talentin.ai.